FRANT PARISH COUNCIL
THE MINUTES OF A MEETING OF FRANT PARISH COUNCIL HELD AT
VILLAGE HALL, BELLS YEW GREEN
ON WEDNESDAY 21ST NOVEMBER 2012 AT 7.30PM
Present: Councillors Crookshank (Chair), Argue, Mrs Best, Hall, Harris, Mrs Myers, Rutherford and Wright.
Also in attendance: Sarah Codling (Clerk).
1. To receive apologies and reason for absence.
Apologies were received from Cllrs Mrs Howell and Rowland. All apologies were accepted.
2. To receive declarations of interests on items on the Agenda.
Cllr Mrs Myers declared a non-pecuniary interest regarding planning application WD/2012/2146/F.
3. To approve the Minutes of the meeting 17 October 2012 as a true record.
The minutes of the meeting held 17 October 2012 were signed as a true and accurate record.
4. To determine matters arising from the previous Minutes for updating and noting.
• Cllr Rowland has forwarded the Clerk information regarding Wealdlink. This is to be circulated to all Councillors.
• County Cllr Tidy emailed an update regarding the East Sussex Superfast Broadband Project which was distributed to Councillors.
5. Public Forum – time limit 10 minutes.
6. To receive Police Report.
Cllr Crookshank has been contacted by the press regarding a traffic accident regarding a resident of Frant. The Parish Council are awaiting further details.
Cllr Mrs Best advised that yesterday her stable was subject to an attempted break in. Cllr Harris also stated that his heating oil has been stolen. The Clerk is to advise PCSO Sarah Roberts and to request her attendance at meetings. The Clerk is also to advise PCSO Roberts about the vandalism/theft at Frant Recreation Ground.
7. To receive reports of County and District Councillors.
• Wealden District Council have an update regarding superfast broadband. However, this information has already been given by East Sussex County Council.
• The Core Planning Strategy has been approved by the Local Government Inspector. The Inspector has confirmed that the nitrogen levels around the Ashdown Forest are on the upper level of the acceptable limit. Therefore, the 7 mile planning exclusion zone is to be upheld.
• Affordable housing is no longer decided on a parish level but across the wider area. Therefore, more housing needs may be pushed into neighbouring areas.
8. Chairman’s Announcements & Correspondence for noting.
It has been brought to the attention of the Chairman that the football pitch is locked and cannot be used by dog owners. Councillors noted that the land is owned by the church with permitted access to mow the grass or by the school, as necessary. The access is granted by the church trustees. There is a public footpath from the church but not from that gate.
The church is waiting for a licence document for access for the Parish Council but not the public. However, progress is very slow. Following discussions it was noted that the gate is not owned by the Parish Council, neither is the land and, therefore, the Parish Council cannot grant access.
Advertising boards have been stolen around Frant Green. The Clerk is to advise PCSO Sarah Roberts.
Councillors have expressed great concerns regarding the damage to Frant Green during the gas maintenance works. Just today it was witnessed that two lorries could not pass each other within the traffic control area and gouged a large area of the Green when mounting the kerb to pass. Some landscaping work will be necessary.
Councillors noted that damage is happening not just at the site of the works but the surrounding area as a result of the traffic control. The Clerk is to contact Southern Gas Networks stating the level of damage and for assurance that all damage is to be rectified. A site visit is also to be arranged to discuss issues. Cllrs Argue and Hall are to attend the meeting.
9. Highways, Transport & Lighting Matters.
9.1 To discuss outstanding highways matters
Updates from Nigel Bodle and Michael Higgs, ESCC have been circulated to Councillors. A timetable for proposed works is still outstanding.
9.2 To review grass cutting
A schedule of current grass cutting was presented to Councillors.
It was agreed that the football pitch should be cut at the same time as the Green. However, the land at the back and the access could be cut twice a year.
The Clerk is to obtain 3 quotes for the next meeting as the rates seem to be quite high.
9.3 To discuss parking outside Frant Stores
Roger at Frant Stores has asked for a parking restriction to be put outside the shop. Councillors noted that, in order to achieve something similar to the Bells Yew Green shop, police support would be needed. The Clerk is to contact the police whether restricted parking would be permitted as it is a dangerous bend.
10. Planning Matters
10.1 To approve the Minutes of the meeting 5 November as a true record.
The minutes of the meeting held 5 November 2012 were signed as a true play online pokies for free and accurate record.
10.2 To make recommendations about Planning Applications received.
• WD/2012/2146/F – Court Lodge Farm, Bayham Road, Bells Yew Green, TN3 9BN
Conversion of redundant agricultural building into a mixed use, comprising of a single dwelling with attached B1 (business) unit.
The Council supports this application. However, we would question the access onto Bayham Road as this is a blind access after the bridge.
• WD/2012/2209/F – Newhouse Building, Reflex Printed Plastics Site, Bells Yew Green, TN3 9BQ
External alterations and extension to family dwelling together with creation of new driveway and erection of gates. Minor revisions to approved residential curtilage (WD/2010/2511/F).
The following instructions were noted:
• WD/2012/1703/F – Perros, Church Lane, Frant, TN3 9DX – Demolition of existing dwelling and erection of replacement.
• WD/2012/1921/F – Roadside verge at Eridge Road, Eridge Green TN3 9EX – Replacement of 1 no. existing equipment cabinet with 2 no. new equipment cabinets, plus ancillary works.
• WD/2012/1572/LB – Virginia Cottage, High Street, Frant TN3 9DU – Removal of weatherboard on north cable end wall, repair of frame (timber) behind and replacement of weatherboard like for like.
• WD/2012/1809/FA – Bush House Field, Bells Yew Green, Frant, TN3 9AN – Change of use of land from grazing to residence for a gypsy family. Stationing of one mobile home and one touring caravan. Councillors noted that the comments regarding this application are a repeat of those Wealden gave four years ago. Cllr Crookshank is to write to Wealden.
• WD/2012/1662/FR – 16 Frant Court, Frant TN3 9DW – Retrospective application for shed and fence.
• WD/2012/1627/F – 11 High Street, Frant TN3 9DT – Proposed two-storey side extension.
11.1 To approve accounts payable.
11.2 To review 6 month budget
The Clerk presented the 6 month budget review to Councillors.
The Council has spent approximately half of the annual precept. The accounts are in a healthy position.
12. To review Councillor Responsibilities.
Cllr Crookshank advised that he felt responsibilities should be allocated within each ward and not across the whole parish. Many Councillors have adopted some roles due to the nature of their strengths. However, it was felt that this matter should be deferred to the next meeting when more Councillors are in attendance.
13. To receive update regarding repairs for Frant Recreation Ground
More inspections are to take place each month to ensure the equipment is safe. The Clerk is to action.
Cllrs Argue and Mrs Myers visited the playground on Monday with the replacement chains but found that the chains were too long. A man from Playdale came to complete some other repairs on Tuesday and also fitted the chains, having cut them to size. Cllrs Argue and Mrs Myers were in attendance to gain the ability to complete future repairs.
Cllr Argue is to complete a plan of the play area to detail what fixtures are needed for each piece of equipment.
Two eye hooks are still needed. The Clerk is to obtain these. A CCTV sign is also to be erected. Clerk to purchase.
14. To discuss Bells Yew Green Playground
Jo Bladon has done a good job planning the playground and has applied for various grants. The overall cost is to be approximately £20,000. A request for a grant from the Parish Council is to be sent soon.
Councillors agreed that, as the equipment will be on Council land, the Parish Council would maintain the playground and carry out necessary inspections.
15. To receive feedback from Wealden Parishes Conference
Cllrs Wright, Rockingham and Mrs Howell attended the conference which addressed planning. This included the long term, local focus and importance and use of neighbourhood plans. Talks also covered local support at the lowest possible level. A scheme in Rotherfield was mentioned where the elderly of the parish are given support regarding transport and recreational activities. The scheme was sponsored by church members but since taken up by the Parish Council and external funding sought and provided. Frant Parish Councillors believe this scheme to be similar to the Frant Friendship Group which is run by the church.
Cllr Wright went to the Action in Rural Sussex conference yesterday which highlighted local aspects and neighbourhood plans and help at local levels. Cllr Wright felt that Frant is quite different to the parishes mentioned at the conference. It was noted that the parish is offering Wealdlink but it has not been widely used.
Frant Parish Council are to look into the suitability of developing a neighbourhood plan.
16. Correspondence for noting.
Councillors are to advise the Clerk if they wish to attend the advertised training.
Guidance received from Wealden District Council regarding helping the Washingstool Hill Footpath Group is to be forwarded to the group. It was noted that if they will be applying for grants they will need a constitution and bank account.
17. Urgent issues at the discretion of the Chairman for noting or inclusion on future agenda.
There being no further business the meeting closed at 9:03pm.