THE MINUTES OF THE ANNUAL MEETING OF FRANT PARISH COUNCIL HELD AT FRANT MEMORIAL HALL ON WEDNESDAY 19TH MAY 2010 AT 7.30 PM

Present: Councillors Crookshank, Mrs Best, Burgess, Harris, Mrs Howell and Mrs Myers.

Also in attendance: one member of the public.

1.            ANNUAL MEETING

1.1          To Elect a Chairman

Resolved to waive Standing Order 11 on the length of time that a Chairman may hold office and to elect Cllr. Crookshank as Chairman. The Declaration of Acceptance of Office was signed.

1.2          To Elect a Vice-Chairman

Resolved to elect Cllr. Mrs Howell as Vice-Chairman. The Declaration of Acceptance of Office was signed.

2.            TO RECEIVE APOLOGIES AND REASON FOR ABSENCE

Apologies received from Cllrs. Gray, Hall, Rowland and Wright; reasons noted and accepted.

Apology received from County Cllr. Tidy.

3.            DECLARATIONS OF INTERESTS

None.

4.            TO APPROVE THE MINUTES OF THE MEETING HELD 21.04.10 AND PLANNING 4.05.10 AS TRUE RECORDS

Resolved to approve the Minutes of the meetings held 21.04.10 and 4.05.10 as true records.

5.            TO DETERMINE MATTERS ARISING FROM THE PREVIOUS MINUTES FOR UPDATING AND NOTING

WDC has given permission for the felling of two horse chestnut trees at Manorside; the parish council’s suggestion for a Field Maple to be planted on the green near the property is supported. Cllr. Mrs Myers (Tree Warden) to liaise with residents.

6.            OPEN FORUM

Report of further litter collection on roadside verges by residents of Bells Yew Green.

7.            POLICE REPORT

Report that a caravan was stolen from a farm in Mark Cross by towing it across fields.

8.            TO RECEIVE THE COUNTY COUNCILLOR’S REPORT

None.

9.            TO RECEIVE THE DISTRICT COUNCILLOR’S REPORT

Cllr. Bob Standley has been appointed Leader of Wealden District Council. Cllr. Mrs Howell was congratulated on her appointment to the Cabinet with the portfolio for housing.

Report that the new rural kerbside recycling scheme is working well.

10.          HIGHWAYS, TRANSPORT AND LIGHTING ISSUES

10.1        To consider traffic calming and management proposals for Bells Yew Green

Plans forwarded from ESCC detailing the proposed traffic calming and management at Bells Yew Green were reviewed. It was resolved to support the proposal (drawings E10/01 rev C and E10/02 rev B) and request a two hour parking restriction on the remaining parking spaces outside Broomfield to support the shop and prevent use by commuters. The proposal will now go out to public consultation.

10.2        To consider replacement of Mercury lamps in street lights

Additional information has been obtained regarding the proposed replacement of Mercury lamps and the lighting contractor has been consulted. Agreed to defer further discussion for advice from Cllr. Gray.

10.3        To consider traffic issues associated with new primary school

Discussion on the traffic issues associated with the major development of the new school. An extract from the Transport Statement which accompanied the planning application was reviewed; this included some safety measures in Church Lane. Members considered that the impact on the A267 and the safety of children walking to school have not been addressed. It was agreed to ask representatives from ESCC Highways to attend a site meeting to consider the issues; the meeting should be scheduled for school closing time so that the problems at the existing site can form part of the review.

11.          PLANNING –

11.1        To make recommendations on planning applications received

WD/2010/0921/F Chasewood Cottage, Frant Road – 2.5 metre fence on front border.

Resolved to make the following recommendation:

No objection in principle to a fence at this location for security and noise purposes provided the existing hedge is kept in front of the fence; this is to retain the rural element of Frant Hill. However, the proposed height of the fence is excessive at 2.5 metres and should be no higher than 2 metres.

WD/2010/0909/F Highlands, Shernfold Park, Frant – removal of entrance porches and rear conservatory; new entrance canopy; two storey front extension; alterations to window and door openings; replacement windows; timber cladding to upper walls; new decking to rear and interior alterations.

Resolved to make the following recommendation:

Frant Parish Council supports this application for improvements and alterations which are considered to be in keeping with the location.

Approval notices from Wealden District Council:

WD/2010/2083/F – polytunnels at South Farm Nursery.

WD/2010/0386/LB – repairs/refurbishment at Frant Station.

WD/2010/0401/F – additional tents and increase to size of barn at Sunninglye Farm.

WD/2010/0102/F & 0103/CAC – replacement hall at The Stables, Church Lane.

Other planning matters

Complaint received that the footpath diversion near Tyburn has affected an adjacent land owner; enquiries should be directed to ESCC.

12.          TO CONSIDER STRATEGY GROUPS REQUIRED FOR PROGRESSING ACTIONS FROM THE PARISH PLAN

Very few people have come forward to help with items identified in the parish plan. Discussion on the possible structure of a strategy group and the relationship with the parish council. Members to review the parish action plan prior to the next meeting when a list of initial priorities will be drawn up.

13.          FINANCE

13.1        To approve Sections 1 & 2 of the Annual Return 2009/10

Resolved to approve the End of Year Accounts 2009/10.

13.2        To review Financial Regulations

Financial Regulations were reviewed and noted.

13.3        To consider recommendations from the Wealden Parish Remuneration Panel for member allowances 2010/11

Resolved to approve the recommendations from the Wealden Parish Remuneration Panel for member allowances in 2010/11; the allowances remain unchanged from 2009/10. Mileage to be paid for approved business both inside and outside the parish.

Type

Amount

Members basic allowance (maximum) £140 pa
Chairman’s allowance (maximum) £230 pa
Approved mileage payments – car 40p per mile
Approved mileage payments – motor cycle 24p per mile
Approved mileage payments – cycle 20p per mile
Additional passenger supplement 5p per mile per person
Subsistence allowance – breakfast Up to £5.50
Subsistence allowance – lunch Up to £7.50
Subsistence allowance – tea Up to £3.50
Subsistence allowance – evening meal Up to £9.50

13.4        To approve accounts payable

Resolved to approve accounts for payment as listed in Appendix A.

14.          TO REVIEW RISK MANAGEMENT, INSURANCE AND ASSET REGISTER

The risk management document, insurance cover and asset register were reviewed and noted.

15.          CORRESPONDENCE FOR NOTING

Correspondence was reviewed and noted.

16.          URGENT ISSUES AT THE DISCRETION OF THE CHAIRMAN FOR NOTING OR INCLUSION ON FUTURE AGENDA

A proposal for assistance with fencing at the allotments is awaited from the building contractor of the new school.

A notice has been placed in the noticeboard at Bells Yew Green advertising the vacancy for a councillor; WDC will advise if the position can be filled by co-option.

There being no further business the meeting closed at 8.55 pm.