FRANT PARISH COUNCIL

THE MINUTES OF A MEETING OF FRANT PARISH COUNCIL HELD AT
VILLAGE HALL, BELLS YEW GREEN
ON WEDNESDAY 19 JUNE 2013 AT 7.30PM

Present: Councillors Rutherford (Vice Chair), Argue, Mrs Best, Hall, Harris, Mrs Howell, Mrs Kinley, Mrs Myers, Rowland and Wright.
Also in attendance: County Councillor Standley, PCSO Sarah Roberts, Sarah Codling (Clerk)

1. To receive apologies and reason for absence.
Apologies were received from Cllr Crookshank. Apologies were accepted.

2. To receive declarations of interests on items on the Agenda.
None.

3. To approve the Minutes of the meeting 15 May 2013 as a true record.
The minutes of the meeting held 15 May 2013 were signed as a true and accurate record.
The Clerk advised that the minute book is nearly full. The Council approved to purchase another book.

4. To determine matters arising from the previous Minutes for updating and noting.
It was noted that the flowering cherry tree has been cut down on Frant Green as it was completely rotten.

5. Public Forum – time limit 10 minutes.
None.

6. To receive Police Report.
• The neighbourhood priorities are the same – speeding, parking and shed and oil tank thefts. Many day and night operations are being completed to distract and apprehend perpetrators.
• PCSO Roberts can complete Securitymark whereby movable property such as garden tools can be annotated with the owner’s postcode. The mark cannot be removed.
• PCSO Roberts is to visit Frant in July with ’30mph zone’ stickers to put on wheelie bins around the Green. PCSO Roberts has to stick them onto the bins herself. Therefore, residents can request a sticker direct from PCSO Roberts if they are no in when she completes the door knock. Cllr Mrs Kinley advised to put this information in the Parish News.
Cllrs Mrs Best and Rowland arrived 7.35pm
• Ashdown Forest and surrounding villages are having a speed education week 8-12 July.
• The next panel meeting is 7pm, 12 September 2013 at the new parish office in Groombridge. Members are slightly lacking so additional support would be welcome. Meetings take place every 3 months alternating between Frant and Groombridge.

7. To receive reports of County and District Councillors.
County
• There is an emphasis on economic regeneration. The Council has a budget of £500m which is to be spent over 5 years. This budget is tight considering the Bexhil-Hastings link road.
• The contract for broadband has been signed and will be rolled out over the next 3 years.
• A survey is going to be completed in July to test speed on the B2099.
• County Councillor Standley advised that he will be contacting Highways for more information about the Frant pedestrian crossing.

District
• It is Armed Forces day on 24 June 2013. Wealden are raising the flag at the main offices in Hailsham. All are welcome.
• A new team has been chosen to re-launch Locate East Sussex, the one-stop shop to attract new business investment in the County. The Lets Do Business Group, a leading provider of business advice, training and support won the tender to run the scheme
• There is still time for the Parish council to have a say in Community Engagement. Weladen are reviewing their approach and would like views on the new Community Engagement Strategy. The consultation closes 17 July 2013.
• The illegal traveller encampment in Crowborough has been dealt with successfully.
• Beacon College helped the Safety in Action day. The event has been running for 22 years and has had a great deal of success. Children who came to the event are now returning as adults to help. Primary schools are chosen in rotation to attend.
• Cllr Hall asked about any information regarding the planning application for Pococks Gate. Cllr Mrs Howell advised that she has spoken to planning officers who advised of permission granted in 2009. The officers are not aware of any illegal building but will check it is within permitted development.
• It was also queried about the travellers at Day Gate Lane, Saxonbury who have been in residence for 7 years. Cllr Mrs Howell advised that a recent temporary permission has been granted. Unfortunately, Wealden’s Gypsy and Traveller Strategy is in disarray and needs to be reviewed. County Cllr Standley advised that it will be reviewed as part of the Core Strategy Plan and Site Allocation Policy but this may not be until 2014. Some permanent sites need to be established.

8. Chairman’s Announcements & Correspondence for noting.
An email has been received from Bells Yew Green Cricket Club asking for a letter of support from the Council to aid getting a grant from Sports England to improve their grounds. The Parish Council approved sending a letter. Action: Clerk.

9. Highways, Transport & Lighting Matters.
9.1 To discuss zebra crossing on A267
Highways spoke at the Annual Parish Assembly, informing the public about the progress so far. The project is still being reviewed as it is uncertain if cables need to be moved and, therefore, affect the cost further. Councillors noted they would be interested to see the final consultation. County Cllr Standley asked to see minutes from SLR meetings which notes what was agreed regarding funding.
Cllr Mrs Howell advised that the Parish Council had concern regarding safety when it was proposed to move the school. However, the Parish Council were assured that everything would be done to keep children safe. This should, therefore, mean that the scheme is a priority.
Councillors asked whether the interactive speed sign could be moved as a priority. It could then be assessed whether this has an impact to driving speed. The Clerk is also to ask for a breakdown of costs. Action: Clerk.

9.2 To discuss parking outside Frant Stores
The Clerk spoke to James Vaks about creating restricted parking outside Frant Stores. However, Mr Vaks advised that Brian Banks should be dealing with this project and that he would be informed. It was noted that this project would not be high priority.
Councillors queried how long this would take as the restrictions outside Lambs Larder did not take long. The Clerk is to contact Highways regarding the timetable and who will be funding the project. It should be noted that Frant Stores is the only shop in the village and commerce should be encouraged.
A letter is also to be written from Frant Stores to Becky Shaw, ESCC Chief Executive copying in Cllr Standley and Brian Banks explaining the need for the restrictions and what is proposed. The Clerk is to contact Frant Stores. Action: Clerk.

9.3 To discuss slowing down traffic across Frant Green
It was suggested that the traffic along the Bells Yew Green Road, outside Frant Memorial Hall, should be slowed down, possibly by sleeping policemen. There is concern that children could get hurt travelling to and from the nursery and playground. It was also noted that residents wear high visibility jackets in the morning when visiting the shop.
Councillors noted that the nursery was approached 2 years ago when they stated there is not a problem as cars parked outside act as a barrier to speeding. However, it may be that circumstances have changed. The Clerk is to contact the nursery for their view. Cllr Howell is also to discuss the matter with residents. Action: Clerk & JH.
Councillors discussed that Highways mentioned at the Annual Parish Meeting their preference for 20mph zones in villages, off main roads. It was noted that most of Frant has slow traffic but it may be worth applying for a 20mph zone. Many residents along the Bells Yew Green stretch of road have asked if they can help in any way.
PCSO Roberts advised that there is a Frant speedwatch programme but it has not got going yet. PCSO Roberts is to contact PCSO Ian Thompsett who is responsible for the programme who will, in turn, contact Cllr Mrs Howell.
PCSO Roberts also advised that there is a mobile speed van which visits Eridge and Frant.
This item is to remain on the agenda for future review.

9.4 To approve Grass Cutting contract
Three quotes have been obtained. The Parish Council approved to appoint ISS Facility Services Landscapes for one year. The contract is to be reviewed in December when the Parish Council will decide whether the cutting schedule needs to be amended in incorporate more wild flower areas.
The Clerk is to advise the contractors and seek further quotes in December. ISS is to be asked to remove the grass from the first cut as it has got so long. Action: Clerk.

10. Planning Matters
10.1 To approve the Minutes of the meeting 3 June 2013
The minutes of the meeting held 3 June 2013 were signed as a true and accurate record.

10.2 To make recommendations about Planning Applications received.
• WD/2013/0594/FR – 23 Frant Court, The Green, Frant TN3 9DW
Retrospective application for partial demolition and rebuilding of chimney. Replacement of old kent peg tiles with new tiles on north face of roof.
The Parish Council approves this application.
• WD/2013/1050/F – 19 Rushlye Close, Bells Yew Green TN3 9BB
Alteration of solid concrete flat roof construction over outhouse to pitched slate roof incorporating two roof windows. Resurface driveway. Replacement windows.
The Parish Council approves this application.
• WD/2013/1081/F – 5 Lime Close, Frant TN3 9DP
Extensions and alterations to dwelling. Erection of detached three bay garage with room above and extension of driveway.
The Parish Council approves this application. However, we would request a Section 106 tying the detached garage to the main dwelling.
• WD/2013/1030/F – Units 3 & 3A Birchlands Business Centre, Benhall Mill Road, Tunbridge Wells TN2 5JH
Change of use of Units 3 and 3A from class B1 offices to class D1 day nursery.
The Parish Council approves this application.
To note applications granted, refused and withdrawn by District Council:
• WD/2013/0752/F – Adams Well House, Broom Lane, Langton Green, TN3 9JL – Re roof existing conservatory with a new roof – Approved.
• WD/2013/0668/F – Bay Tree House, Shernfold Park, Frant TN3 9DL – Erection of single storey front extension to provide cloakroom and enlarged entrance to house, erection of pitched roof on existing flat roofed garage, changes to window joinery and clad first floor with weatherboard – Approved.
• WD/2013/0719/F – The Old Inn, Old Eridge Road, Eridge Green, TN3 9JF – Removal of post 60’s rear extension and replacement. Internal alterations to provide access to basement and cinema room. New w.c. to hall. Replacement roof with lanterns to basement and access lobby. Alterations to entrance hall. Alterations to principal bedroom en-suite and dressing room. Replacement windows to drawing room (G6) and bedroom (F5). New internal arrangement to north-east wing and replacement windows and doors – Approved.
• WD/2013/0720/LB – The Old Inn, Old Eridge Road, Eridge Green, TN3 9JF – Removal of post 60’s rear extension and replacement. Internal alterations to provide access to basement and cinema room. New w.c. to hall. Replacement roof with lanterns to basement and access lobby. Alterations to entrance hall. Alterations to principal bedroom en-suite and dressing room. Replacement windows to drawing room (G6) and bedroom (F5). New internal arrangement to north-east wing and replacement windows and doors – Approved.
• WD/2013/0607/MAJ – Stubbygrove Works, Bells Yew Green, Tunbridge Wells, TN3 9BT – Proposed replacement industrial buildings, widening of access track and alterations to internal access arrangements to existing business unit – Approved.

11. Finance
11.1 To approve accounts payable.
The accounts were approved.

Payee Name                                       Transaction Detail                    Chq Ref    Amount
D F Williamson                                  Internal Audit                               620       60.00
Frant Memorial Hall                       Hire 3 June 2013                          621        8.00
CPRE                                                      Subscription                                   622        29.00
Signs of Style                                     Poster for Annual Parish Mtg    623      40.00
East Sussex County Council        Repairs Church Road light         624      344.39
East Sussex County Council        Repairs Shernfold Park light      625     1673.72
Wealden District Association     Subscription                                     626      20.00
of Local Councils
S Codling                                             June Salary & Expenses                 627    694.85
HMRC                                                   Tax/NI                                                  628     1.87
S Crookshank                                    Expenses, Annual Parish Mtg      629      47.65
A Argue                                               Expenses, Annual Parish Mtg      630      24.58

12. To discuss Victoria Well and approve any quotes
This item is on the agenda in error. The Clerk has already contacted WoodandWork to complete the work, as agreed at the last meeting.

13. To receive update from Annual Parish Meeting
The Annual Parish Meeting was well attended with positive comments from the public. Councillors felt that the format of inviting village groups worked well. The minutes are to be published in the Parish News.

14. To discuss Bells Yew Green Playground
The Clerk is to write a letter of support to the application for funding for the Bells Yew Green playground. The Clerk is to mention the lease in existence between the Parish Council and the Trustees.

15. To receive update regarding Allotments
A report has been submitted to the Parish Council from the Allotment Association. All is going well at the allotments despite some thefts. PCSO Roberts advised that high value items should not be left on site.
Cllr Mrs Myers has thanked Mr Waterson for the report.

16. Correspondence for noting.
Noted.

17. Urgent issues at the discretion of the Chairman for noting or inclusion on future agenda.
• A resident has informed the Clerk that the roundabout at Frant Playground has some loose screws. Cllr Argue is to rectify the matter tomorrow at 9am.
• The posts on the Green are outstanding. Cllrs Mrs Howell and Argue are to review tomorrow morning. The Clerk is to be advised if any work needs completing.
• It was noted that many speed signs cannot be seen due to overgrown foliage. The Clerk is to advise Highways. Action: Clerk.

There being no further business the meeting closed at 8:55pm.