Present: Councillors Crookshank (Chairman), Hall, Harris, Hewes, Mrs Howell, Jeal and Mrs Myers.
Also in attendance: County Cllr. Tidy and one member of the press.

1.             TO RECEIVE APOLOGIES AND REASON FOR ABSENCE
Apologies received from Cllrs. Burgess, Gray, Rowland and Mrs Scarborough; reasons noted and accepted.

2.             DECLARATIONS OF INTERESTS
None.

3.             TO APPROVE THE MINUTES OF THE MEETING HELD 21.05.08 AND PLANNING MEETING 2.06.08 AS A TRUE RECORD
Resolved to approve the Minutes of the meetings held 21.05.08 and 2.06.08 as a true record.

4.             TO DETERMINE MATTERS ARISING FROM THE PREVIOUS MINUTES FOR UPDATING AND NOTING
Quality Council – there have been some amendments to the criteria for Quality Council and the details are awaited.
Advertising poster – a further poster advertising events at Trinity has been placed near Fern Close; Trinity to be contacted to ask for poster to be removed.
Access road to Tyburn – parishioner has reminded the Parish Council that the access road must be removed on completion of building works; the matter is in hand.

5.             OPEN FORUM    
None.

6.             POLICE REPORT
None.

7.             TO RECEIVE THE COUNTY COUNCILLOR’S REPORT
Report of changes in the Cabinet with Rupert Simmons elected as Vice-Chairman and David Elkin as Lead Member for Learning and School Effectiveness.
There is to be a change in working relationships with some community organisations; the County Council will be entering into contracts for certain jobs as opposed to giving grants.
The County Council has taken possession of the site at North Quay in Newhaven for the waste incinerator; ground preparation work has started.
Police have formed a partnership to take Neighbourhood Watch forward and encourage a closer working relationship. Area management groups are to be established which will allow local people to have input into how their areas are controlled.

8.             TO RECEIVE THE DISTRICT COUNCILLOR’S REPORT
An unauthorised mobile home at Bush House crossroads, Bells Yew Green is under review by WDC Enforcement.

9.             HIGHWAYS AND LIGHTING ISSUES
To consider road safety issues on Riverhall Hill
Cllrs. concerned that there has been a fatality and a serious accident on Riverhall Hill in the last 18 months. ESCC to be asked to review the area as a matter of urgency.

10           PLANNING
To make recommendations about Planning Applications received.
It was resolved to respond to the planning applications as follows:

WD/2008/1147/FR Broomfield, Bells Yew Green – underground propane gas storage tanks.
No objection.
WD/2008/1268/F Plot 9, Broomfield, Bells Yew Green – single storey extension to dining area, first floor bedroom window and door to garage.
No objection.

Other planning matters
Application for an Indian takeaway at Broomfield is to go to Appeal.

11.          UPDATE ON PARISH PLAN
Report on the initial Parish Plan meeting and presentation by Mark MacTaggart of Action in rural Sussex; 17 parishioners and 3 Cllrs. attended the meeting. A steering committee has been formed to progress the Plan.

12.          REPORT ON DELETION OF PEDESTRIAN CROSSING FROM PLANNING AGREEMENT OF DEVELOPMENT OF FORMER RAWSONS SITE
Approval of the development for the former Rawsons site included a Section 106 Agreement to secure funds for highway improvements with the intention to provide a pedestrian crossing. Subsequent site meetings established that it was not possible to create a crossing due to the lack of pavement on one side of the road. ESCC has confirmed that £48400 has been received as a Local Accessibility Improvement Contribution. A meeting is to be held 30.06 with ESCC and WDC to discuss possible improvements using the contribution.

Cllrs. expressed disappointment that they had not previously been advised that the crossing could not proceed.

13.          PLAY EQUIPMENT
To review further plan for replacement equipment and agree application for funding
Cllrs. supported the revised proposal for play equipment which includes a new style roundabout, wooden swings and an adventure trail; some of equipment is suitable for disabled use. The total cost of new equipment, surfacing and removing old equipment is £34K. WDC has received grant funds for projects in the district and an application has been submitted for Frant play equipment.

If grant applications are not successful then new/replacement equipment will be considered on a phased basis.

15.       TO CONSIDER REPLACEMENT/REINSTATEMENT OF DAMAGED POSTS ON FRANT GREEN
A resident has requested that damaged posts on Frant Green are either replaced or reinstated. Frant Cllrs. to review the posts and obtain a quotation for the work.

15.          FINANCE
To note final report from Internal Auditor 2007/08
Report reviewed from Internal Auditor following final inspection 07/08; Section 4 of the Annual Return has been signed. Documents will now be prepared for submission to the External Auditor.

To approve accounts payable

16.          CORRESPONDENCE FOR NOTING
The following items of correspondence were reviewed:

1. Community Emergency Planning Conference 28.10 – Cllrs. Jeal and Mrs Myers to attend.
2. Proposal by BT to remove 44 payphones in the district; comments required by 13.07. Objection on the grounds of traffic accident sites to be lodged against proposed removal of telephones at Bells Yew Green, Sleeches Cross, Riverhall Hill and Eridge Green.

Remaining correspondence was dealt with during the course of the meeting and detailed on a separate list circulated to councillors.

17.          URGENT ISSUES AT THE DISCRETION OF THE CHAIRMAN FOR NOTING OR INCLUSION ON FUTURE AGENDA
Request received for a tarmac path on Frant Green adjacent to A267; Cllr. Hall as Trustee of Frant Green, advised resident this will not be taken forward. Comment also received that steps on the green and not safe.
All allotment plots are currently occupied and there is a waiting list.
Request for grass triangle to be cut at the end of Ivy Lane.
Website to be reviewed.

There being no further business the meeting closed at 20:45